Cool Running Events

Privacy Statement


Background understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website (Our Site), accesses our premises anduses our services. Data will only be collected and used according to the terms described here, in compliance with the GDPR and applicable Data Protection Laws.

Who We Are?
Cool Running Events (CRE) is an event management company specialising in the production, management and marketing of pop up events. The company operates nationally known and award winning brands such as and

You can contact us at:

What Does This Policy Cover?
Our Privacy Policy explains our practices regarding your personal data and how it will be collected, used, and stored. Please read it carefully. This Privacy Policy
applies only to your use of Our Site, premises and business. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy
policies of any such websites before providing any data to them.

What Data Do We Collect?
Information you give us:
As a general policy, no personal information is automatically collected from visitors to our site. The following personal and non-personal data may be collected based on
your use of our website or services:

○ name
○ age range
○ address
○ records of your purchases/ bookings with us (if you purchase
○ contact information such as email addresses and telephone numbers
○ financial information such as credit / debit card numbers
○ IP address
○ cookies (see below for further information)
○ CCTV footage of those visiting our premises (see below for further
○ photographs and images of individuals
○ company name/ address
○ educational institute name/ address
○ job title

We may also collect data where it is appropriate and relevant, for example:
● for purely business-related reasons, including managing relationships with
third party and partner organisations.
● We will only process sensitive personal data also known as special categories
of data (e.g. in relation to your health), with your explicit consent, for reasons
of substantial public interests or where necessary for the establishment,
exercise or defence of legal claims.

Our Site may place and access certain first party Cookies on your computer or device. The cookie consent tool is provided to you on your initial visit to our website where you can confirm your selection. We use Cookies to facilitate and improve your
experience of Our Site. We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times. Please review our Cookie Policy for further information.

CCTV monitoring
Some areas of our events are equipped with Closed Circuit Television (CCTV). We
may collect your personal data through the operation of the CCTV cameras.

It is in our legitimate interests to use the CCTV as follows:
● In the detection and prevention of crime
● To safeguard all those who access our premises and facilities
● To investigate security, health & safety incidents.

Recorded images are held for up to 30 days and then destroyed. Any CCTV footage identified as relevant to a formally reported incident may be retained for longer. Any
CCTV footage identified as relevant to a formally reported incident involving a minor is retained for up to 18 years from the date of the reported incident (where an investigation or claim arising from such a reported incident takes longer than 18 years to be processed, the CCTV footage identified as relevant to that incident may be retained for longer than 18 years).
These records will not be shared with third parties unless there is suspicion of a crime, in which case we may be required to share your information to comply with our legal and regulatory obligations. This may then be shared with An Garda Síochana or other competent authorities.

How Do We Use Your Data?
All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times.
Our use of your personal data will always have a lawful basis as follows:
● You have provided your consent to us using your personal data for direct
marketing (i.e. to receive our newsletter) or to share your data with a third
party for purposes of processing donations.
● It is necessary for our performance of a contract with you (where you have
purchased something from Our Site, donated online or other business
● It is necessary for compliance with a legal obligation to which we are subject
(for example, to manage health and safety)
● It is within our legitimate interests for the proper administration of Dublin Zoo,
and to manage our operations (for example, for the detection and prevention
of crime and safeguarding all those who access our premises and facilities)

● the processing is necessary for reasons of public interest including in the area
of public health

Specifically, we may use your data for the following purposes:
○ Providing and managing your access to Our Site
○ Supplying tickets, gifts, annual passes or options to donate to you
(please note that we require your personal data in order to enter into a
contract with you)
○ Communication with you via email or another method that you have
opted into (At any stage you may choose to opt out of such
communications – contact us at
○ Arranging events for your organisation/ institution/ company and
communicating these details to you
○ Assist government bodies or other competent authorities relating to
public health requirements

How and Where Do We Store Your Data?
We keep personal data for as long as there is a need to keep it in connection with the purposes for which it was collected. Data will be deleted in line with our data retention policy.
We are committed to ensuring that there are appropriate technical controls in place to protect your personal data including protection from misuse and unauthorised access.

For example, our network is protected and routinely tested.

Do We Share Your Data?
We engage with third parties to supply some services to us. These may be for:
● payment processing:
● delivery of goods
● ticket processing
● search engine facilities
● audit, legal and financial management
● insurance purposes
● Health & Safety

Whilst we allow relevant staff, consultants, and/or external third-party service providers acting on our behalf to access and use your personal data for the activities we have described in this policy (e.g. to provide services or products to you, to process payments), we only permit them to use it to deliver the relevant information, goods or services. Where we have engaged the services of a third-party processor, we have reviewed their privacy policies and security arrangements and conducted any necessary risk assessments. We also enter into a Data Processing Agreement to ensure that third parties are as committed to the security of your personal data as we are.

Some of your data may be stored in or outside of the European Economic Area (“the EEA”). If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be in Ireland.
We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information.

All such data will be anonymised and will not include any personally identifying data, or any anonymised
data that can be combined with other data and used to identify you.

In certain circumstances, we may be legally required to share certain data held by us, which may include your personal data, for example, where we are involved in legal proceedings, to comply with legal requirements, public interests or public health grounds, a court order, or a governmental authority.

Your Rights
As a data subject, you have the following rights under the GDPR, which this Policyand Our use of personal data have been designed to uphold:

Right to be informed:

This privacy notice explains how we collect, use and store your personal data

Right to access:

You have the right to find out if we are holding personal data on you. To exercise this
right, you can make a “Subject Access Request” by contacting us as above

Right to rectification:

You have the right to have inaccurate personal data changed or removed. It is important to us that the information that we hold about you is accurate and up to date. Please let us know if any of your details have changed.

Right to erasure (the right to be forgotten):

You have the right to ask for your personal data to be erased from our records.
However, this right is not absolute, and we can refuse this request, if this is the case, we will explain our reasons for our decision.

Right to restrict processing:

You have the right to ask us to restrict the processing of your data. This is an alternative to erasure and usually, a temporary measure to limit the way we use your data whilst another data-related matter is being resolved.

Right to data portability:

This right allows you to obtain and reuse the data that we hold on you in a machine-readable format for transmission to another data controller.

Right to object:

You have the right to object to us processing your personal data in some circumstances where we process data based on legitimate interest or in the public interest.

Rights with respect to automated decision making and profiling.
We do not process your data in this way.
All requests, if valid, will usually be processed within a month. If we need longer to process your request, we will inform you at the earliest opportunity and in any case within one month from receiving your request.

Please contact us at: on any of these rights.
Further information on your data privacy rights is available on the website of the Data Protection Commission

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time. We recommend that you check this page regularly to keep up-to-date.

Cookie Policy

About this Cookie Policy

This Cookie Policy explains what cookies are, how we use them & the types of cookies we use. Also, how to control your cookie preferences. You can at any time change or withdraw your cookie consent from the “Cookie Settings” tab on your screen. Learn more about who we are, how you can contact us & how we process personal data in our Privacy Policy
Your consent is recorded using your IP address & applies to the following domain:

What are cookies?
A cookie is a small text file that stores a small amount of information. When you load a website on your browser, cookies are stored on your device. These cookies help us make the website function properly, and make the website more
secure, provide a better user experience, understand how the website performs & to analyze what works & where it needs improvement.

How do we use cookies?
Similar to most online services, our website uses first-party & third-party cookies for a number of purposes. The first-party cookies are mostly necessary for the website to function correctly, they do not collect any of your personally identifiable data.

The third-party cookies used on our websites are used mainly for understanding how the website performs, how you interact with our website, keeping our services secure, providing advertisements that are relevant to you, and providing you with an
improved user experience & helping to speed up your future interactions with our website.

What types of cookies do we use?
The cookies used on our website are grouped into the following categories:

Necessary cookies are absolutely essential for the website to function properly. This
category only includes cookies that ensures basic functionalities and security
features of the website. These cookies do not store any personal information.

Analytical cookies are used to understand how visitors interact with the website.
These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.

Marketing cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.

These cookies are used to enable certain functions of the website to operate (e.g. to
show embedded videos) and to remember your preferences throughout the site.

How can I control my cookie preferences?
You can manage your cookies preferences by clicking on the “Cookie Settings” tab &
enabling or disabling the cookie categories on the pop-up according to your preferences. Should you decide to change your preferences later through your browsing session,
you can click on the “Cookie Settings” tab on your screen. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely.
In addition to this, different browsers provide different methods to block & delete cookies used by websites.
You can find out how to manage cookies on popular browsers by using the links below:

● Google Chrome
● Microsoft Edge
● Mozilla Firefox
● Microsoft Internet Explorer
● Opera
● Apple Safari
● Apple Safari Mobile

To find information relating to other browsers, visit the browser developer’s website. To opt out of being tracked by Google Analytics across all websites, visit

To find out more out more on how to manage & delete cookies, visit,